Administrative Assistant - part-time

The Administrative Assistant will play a vital role in ensuring smooth and efficient operations by providing administrative support to the Executive Director. The ideal candidate is proactive, detail-oriented, and able to multitask in a fast-paced environment.
 

Candidate needed to:

1. Provide administrative and clerical support to the Executive Director and Director team as needed.
2. Coordinate all requirements for Board of Directors correspondence, meetings and minutes.
3. Manage executive’s calendar with tremendous attention to detail. Schedules include numerous daily meetings, calls, and presentations with internal and external individuals and teams.
4. Participate in meetings; planning offsite meetings; coordinating all logistics; managing communications; tracking action items and key issues.
5. Assist all programs as necessary and cover reception desk when needed. 

• 3 or more years of relevant professional executive-level experience.
• Associates Degree is preferred.
• Excellent proficiency in grammar, punctuation, with strong editorial skills. Ability to communicate effectively both verbally and in writing. 
• Solid proficiency in MS Office Suite and Google Workspace.
• Ability to establish and maintain effective working relationships with executives, board members, employees, customers and public. Discretion and confidentiality are a must have!
• Excellent organizational skills, both analytical and problem solving. Good time management skills. Self-motivation to work independently, take initiative, and anticipate needs.
• Ability to balance multiple priorities with an appropriate sense of urgency.